Getting Started

Once you have been sent a UserID and password and have logged in successfully, you can navigate throughout the EventFinder administration tools.

The Ohio EventFinder gives you the ability to publicize and manage your organization's events online. You can add and edit events and venues and manage your organization's users of this Web site. Your events will be public on the ArtsinOhio.com Web site. In addition we share events with the Ohio Division of Travel and Tourism and Ohio Magazine—both organizations reserve the right to edit events based on their database systems and available space in publications. The Division of Travel and Tourism requires that your organization also be registered with them before events will transfer. If your organization is located in Cleveland, Columbus or Cincinnati, the EventFinder also shares information with the Convention and Visitors Bureau’s Web site event calendars in each of those cities.

Navigation
Use the links at the top right of the site to navigate directly to a section of the site. These are the "Primary Navigation" links. They will remain in the same position of the page and are available from every page of the site. Note: While you are adding or editing an event you will not be able to switch to these primary links without first saving your event or canceling your add/edit process.

In some of the pages (Events, Venues, Users), additional options will be displayed. These are "Secondary Navigation" links. The options allow you to move through the sub-sections of the site. In the Events section the secondary navigation links displayed above your list of events are “Active” (default page), “Pending” (only basic event information was entered—waiting on dates), "Scheduled" (all event information has been entered but a future date has been selected for the event to post to the public sites) and "Past" (no longer viewable on the public sites) events. Below the list of active events are the options to "Add new" or go back.

IMPORTANT!! This is a new feature to OEF: When adding a new event you are first given a basic information screen. Saving the information on this screen DOES NOT make your event active on the public sites. Once your basic information is entered you will need to finish adding other required information such as categories and times and dates (Schedule tab) for the event.

While you are adding the additional required information for a new event, or while you are editing a previously entered event, you will see a "Third-level Navigation." This allows you to enter other required information and customize the various details of a specific event, while keeping your view organized. All required fields are marked with a red asterisk. You must enter information into the required fields.

Primary Navigation--Main Sections:

  1. Page: The page features direct links to the event and venue edit and add functions, as well as an admin alert section for messages from the site administrators.
  2. Organization Info: Update your organization's contacts, description and other information. Please note: an organization description field is now a required part of the Organization Info page. Please update your listing by completing this field with a brief 500 character description of your organization written in marketing language. This listing will soon be searchable by ArtsinOhio.com users.
  3. Events: View a List of, Add or Edit events for your organization.
  4. Venues: View a List of, Add or Edit venues for your organization.
  5. Users: View a list of or Edit users for your organization.
  6. Help: Review basic information about the OEF system, information on how to get started, tips for making events easier to enter, and access to contact information for comments and problems.
  7. Logout: Don't forget to logout once you are finished entering your events. Select Logout from the Primary Navigation options. This will end your current session and return you to the main EventFinder Administration Login page. You will need to login again in order to access any of the EventFinder's administration areas.

Be sure to read the FAQ section of this document to make your job of entering events easier. If you have suggestions for additional helpful tips please fill out our support form.